As the business scaled, the organization needed a faster, lower-risk way to manage 600+ vendor rebate contracts annually, each containing complex, multi-million-dollar rebate structures. Manual review and spreadsheet-based workflows limited visibility into earned rebates, delayed reconciliation, and increased the risk of under-claimed revenue for finance and operations teams.

KPI Partners applied a GenAI-led approach using ProcurementIQ to automate rebate contract understanding end to end. Contract data is ingested from PDFs and scanned documents, normalized using metadata-driven intelligence, and written directly into the database. The resulting analytics-ready data feeds Power BI dashboards to provide real-time rebate tracking and visibility, while original and processed contracts are securely archived for auditability and review.

The outcome was a scalable contract-to-dashboard operating model that improved accuracy, reduced errors by 40%, and strengthened the organization’s ability to identify, track, and optimize rebate revenue, a critical driver of profitability.

This case study illustrates how KPI Partners helped a leading foodservice provider eliminate revenue leakage and optimize vendor rebates using GenAI-driven contract intelligence.